Why Clinical Pathology Billing Reimbursements Are Often Underpaid and How to Maximize Them

Clinical pathology is a critical component of healthcare, involving the diagnosing and monitoring diseases through the analysis of blood, urine, and other bodily fluids. However, one of the persistent challenges faced by pathology practices is the underpayment of reimbursements for the professional services component of clinical pathology.

Here are some reasons why clinical pathology reimbursements are frequently underpaid and how practices can address these issues to ensure they receive full compensation for service they provide.

Understanding the Professional Component in Clinical Pathology Reimbursements

The professional component of clinical pathology involves the pathologist’s interpretation, oversight and medical supervision of laboratory tests. These services are essential for ensuring that test results are accurate, reliable, and clinically useful.

The professional component encompasses a range of responsibilities, including:

• Ensuring that tests, examinations, and procedures are properly performed, recorded, and reported.
• Interacting with medical staff regarding laboratory operations, quality, and test availability.
• Supervising laboratory technicians and advising on abnormal results.
• Directing and evaluating quality assurance and control procedures.
• Maintaining compliance with state licensure laws, Medicare conditions, and other accreditation standards.

Despite the critical nature of these services, many private insurers deny payment for the professional component, citing reasons such as automation of tests or misinterpretation of Medicare guidelines.

Why Are Clinical Pathology Reimbursements Underpaid?

Complex and misinterpreted payer rules on pathology billing

Private insurers often deny payments for the professional component of clinical pathology, wrongly asserting that these services are not recognized under Medicare guidelines. This is a significant misunderstanding because Medicare does indeed provide for the payment of these services under Medicare Part A. However, for non-Medicare patients, the confusion persists.

• Bundling issues: Many insurers bundle the payment for clinical pathology services into a single payment, often excluding the professional component. This bundling fails to recognize the distinct and necessary role of the pathologist, leading to significant revenue losses for practices.
• Misinterpretation of Medicare guidelines: Some insurers incorrectly claim that Medicare does not cover the professional component, leading to widespread denial of claims. In reality, while Medicare Part B does not typically cover these services, Medicare Part A does, which is often overlooked by private insurers.

Inadequate pathology coding and documentation

Proper coding and documentation are essential for securing full reimbursement. However, the complexity of clinical pathology services makes accurate billing a challenge.

• Coding challenges: Correct use of CPT codes and the -26 modifier, which indicates the professional component, is crucial. Incorrect coding can result in denied claims or reduced payments, significantly impacting revenue. Additionally, while Medicare Part A generally covers the professional component for inpatients, there are specific clinical pathology procedures that Medicare Part B reimburses when billed with the -26 modifier, such as certain laboratory interpretations.
• Documentation gaps: Insufficient documentation often fails to demonstrate the pathologist’s critical role in interpreting and overseeing test results. Without clear documentation, insurers may deny the necessity of the service, leading to underpayment.

Lack of awareness and advocacy by pathologists

Many pathology practices are unaware of the full scope of services they can bill for, particularly regarding the professional component of clinical pathology.

• Provider awareness: Smaller practices may lack the resources or expertise to fully understand or pursue reimbursement for the professional component. This often leads to accepting lower payments than deserved.
• Insufficient advocacy: Pathology has traditionally lacked strong advocacy for fair reimbursement compared to other medical specialties. This has allowed insurers to continue denying or underpaying claims with little resistance from providers.

Failure to review contracts with payers and hospitals

One critical yet often overlooked factor in securing proper reimbursement for the professional component is the need to review and ensure that contracts with payers and hospitals include clear language that covers these services.

• Payer contracts: Pathology practices must carefully document the insurer’s position on reimbursement for clinical pathology services. If the professional component is not explicitly covered, practices should negotiate this coverage into their contracts.
• Hospital agreements: If an insurer claims that the professional component is included as part of the facility fee paid to the hospital, it is essential to discuss this issue with the hospital. The hospital should either ensure pass-through payment to the pathology practice or support the practice in negotiating appropriate contract language with the insurer.

Litigation and compliance challenges

Litigation has played a crucial role in establishing the value of professional component services. Several key court cases have reinforced the obligation of insurers to reimburse these services, highlighting their importance.

• Litigation precedents: Cases like Palmetto Pathology Services v. Health Options have established that the professional component directly benefits patients and should be reimbursed separately from the technical component. These rulings have been pivotal in challenging insurer policies that deny payment for these services.
• Compliance with guidelines: Ensuring compliance with state laws, Medicare conditions, and other accreditation standards is essential for securing reimbursement. Pathology practices must navigate these complex regulations to avoid underpayment and ensure that they are adequately compensated for their services.

How to Address Underpaid Clinical Pathology Reimbursements

To combat underpayment, pathology practices need to take a proactive approach. Here are some strategies to ensure full reimbursement for clinical pathology services:

Enhance Pathology Billing Expertise

Engaging with a partner who know nuances relating to pathology billing can make a significant difference. These services have a deep understanding of clinical pathology coding and payer rules, ensuring that claims are submitted correctly and that appeals are handled effectively.

Improve Lab Documentation

Thorough documentation that clearly demonstrates the pathologist’s involvement in lab result interpretation is essential. Practices must ensure that their documentation justifies the medical necessity of the services provided, linking it directly to the pathologist’s professional oversight.

Advocate for Fair Reimbursement for Pathologists

Pathology practices should actively advocate for their reimbursement rights. This includes challenging unfair payer practices, such as bundling payments or denying the professional component. Legal action may be necessary to secure fair compensation.

Review and Negotiate Contracts

Pathology practices must review contracts with both payers and hospitals to ensure that the professional component of clinical pathology services is adequately covered. This involves:

• Documenting the payer’s position: Ensure that the insurer recognizes the professional component as a covered service. If not, negotiate for its inclusion in the contract.
• Discussing with hospitals: If the hospital is involved in the payer agreement, ensure they understand their obligation to pass through payments for the professional component to the pathology practice.

Leverage Technology and Data

Advanced technology like AI and automation can help practices track and analyze billing data, identify patterns of underpayment, and automate the appeals process with robotic process automation bots. This approach ensures that every dollar owed is pursued, maximizing revenue for the practice.

How We Can Help Secure Full Reimbursement For Pathology Services

We provide specialized expertise in pathology billing, ensuring that practices receive full payment for the services they provide. Medreceivables Advisors, an expert in hospital based physician medical billing, is part of the Infinx portfolio of companies and has been serving physicians with pathology billing management for over 40 years.

Here’s how we can help:

• Specialized expertise: Our deep knowledge of clinical pathology billing ensures accurate coding and robust appeals, maximizing reimbursement.
• Proactive appeals and litigation support: We’re experienced in handling complex payer disputes and will advocate for fair reimbursement, including pursuing legal action when necessary.
• Contract Review and negotiation: We can assist in reviewing contracts with payers and hospitals to ensure that the professional component is explicitly covered, preventing future underpayment issues.
• Technology-driven solutions: We use advanced technology like AI, automation, integrations and intelligent workflow management to streamline the billing process, reducing errors and increasing efficiency.
• Significant financial impact: Practices using our services can see significant increase in collections, transforming previously lost revenue into substantial financial gain.

Clinical pathology reimbursements, particularly for the professional services component, are often underpaid due to complex payer rules, inadequate coding practices, lack of contract review and a general lack of awareness among healthcare providers. By enhancing billing expertise, improving documentation, advocating for fair reimbursement, reviewing contracts and leveraging technology, pathology practices can ensure they receive the full compensation they deserve.

Partnering with a specialized billing vendor like us can make all the difference, turning billing challenges into profitable opportunities and significantly increasing collections. Don’t leave money on the table—let us help your practice secure the reimbursements it deserves.

To learn more about our pathology billing services, request a demo here.